Placement Manager
From Submission to Start Date. Tracked.
A complete placement lifecycle manager that ensures nothing falls through the cracks — compliance, onboarding, and status tracking all in one view.
Workflow
Six Stages. Zero Gaps.
Every placement follows a clear, trackable path from first submission to placement going live.
Submission
Submit candidates to roles with structured profiles, cover notes, and availability — all tracked against the job record.
Interview
Schedule interviews, collect feedback, and manage candidate preparation from a single timeline.
Offer & Negotiation
Generate offers, track counter-offers, and manage approvals with full audit trail.
Compliance
Right-to-work checks, reference verification, DBS screening, and document collection — automated and auditable.
Onboarding
Coordinate start dates, contracts, equipment, and first-day logistics with templated workflows.
Placement Live
Track placements through probation, extensions, and conversions with real-time status updates.
Timesheet & Expense Integrations.
Disconnects between your placement data and your back-office payroll systems lead to delayed invoices, missing data, and frustrated contractors.
The recruitMaxx Placement Manager syncs placement data directly with external payroll and timesheet portals. The moment a placement goes live, pay rates, charge rates, and candidate details are automatically pushed to your billing system.
Contractors can log their hours and expenses via their portal, routing them directly to the client for one-click approval. Once approved, the data flows seamlessly into systems like Xero or QuickBooks—eliminating manual data entry and ensuring you bill accurately and on time.
Automated Candidate Onboarding.
The biggest risk of candidate drop-off happens between the offer acceptance and the actual start date. A poor onboarding experience leaves candidates feeling anxious and disconnected.
Our Onboarding Workflows trigger the moment an offer is signed. The platform automatically coordinates start dates, sends the candidate first-day logistics (parking, dress code, building access), and even triggers equipment provisioning requests to the client's IT department.
By automating the administrative heavy lifting of onboarding, your consultants have more time to focus on relationship building and securing their next placement.
Placement Management FAQs
Common questions about tracking compliance, onboarding, and offers.
See Placement Manager in Action
Book a demo and see how recruitMaxx ensures every placement is compliant, on time, and fully tracked.